Difference between revisions of "Contacting volunteers"

Revision as of 03:49, 21 February 2017

Volunteer sign-up form URL: http://iscbsc.org/volunteer

Responses and contact information from potential volunteers end up here. Sheet A: https://docs.google.com/spreadsheets/d/1zeaasEbrH9kBXaASI5rJROkYViVJ88YauX-6HGhrdrM/edit

The following sheet contains contact information of volunteers that we have already reached out to. Sheet B: https://docs.google.com/spreadsheets/d/1a1iG6Fb7k7TGd4qAQEX4CjJn8degh4b4zoXScG-qmYc/edit#gid=0

Remember to CC volunteers@iscbsc.org when sending emails from the volunteers@iscbsc.org such that other committee members know what’s going on.

Contacting new volunteers

After contacting potential volunteers from Sheet A, cut and paste their contact information to Sheet B. Remember to fill in the columns 'Contacted by', 'Contacted for', 'Contacted on', and 'Comments' column when moving contacts to Sheet B.

Draft for email that can be sent out to new volunteers

Hi [Name of Volunteer],

Hope you are doing great! Thank you for showing your interest to join the Student Council. We are always in search for motivated volunteers.

Please find attached a PDF document which outlines different committees and their responsibilities. It will help you understand the working of different committees. We are also going to run Student Symposiums next year (at ISMB in [city, country], Latin America, and Africa) and are currently looking for volunteers to help us organize these symposiums. Please let us know if you are interested.

Please do share with us any suggestions or ideas about how you would like to support the Student Council in general and how you, as part of the Student Council, would like to contribute to fostering the computational biology community.

Feel free to ask any questions. We are looking forward to hearing from you.

Kind Regards,

SC Outreach & Volunteers Committee

Facebook [hyperlink] | Twitter [hyperlink] | Community Board [hyperlink]

Adding people to Basecamp

Only Basecamp admins can do this (usually all ET members and committee chairs).

• pick company (the Basecamp equivalent of user groups) to add the user to here: https://iscbsc.basecamphq.com/companies
• click on ‘Add a new person’ below the chosen company (ISCB Student Council unless the new Basecamp member is primarily an RSG member, than choose that RSG as company)
• remember to uncheck ‘Yes, automatically give this person access to all future projects’ when adding an new user to Basecamp.
• remember to give the newly added user access to the necessary projects after adding creating the account. New accounts do not have access to any project so this needs to be done for every user. By clicking ‘Edit’ below the user’s name on the user overview page (https://iscbsc.basecamphq.com/companies). Common project access given to new users: ‘General Operations’, ‘SC Social Media Shares’, the Committee the user would like to volunteer in.

Draft email that can be sent out to new Basecamp members (don't forget to put in volunteer name and Committee name)

Hi [Name of the Volunteer],

Thank you for expressing your interest in joining the ISCB Student Council (SC).

A minute ago, you should have received invitation to the Basecamp platform we use for discussions around various projects that we work on in the SC. Please click the link in the invitation to pick a Basecamp username and password. It will just take a second and in no time you will become a part of the ISCB-SC community. Besides the committees you were already interested in, you are invited to get involved in various committee(s). You will find more information about other committees on our website [hyperlink: http://iscbsc.org/content/committees]

You have been added to the [Committee name] on Basecamp, where you will find information about our past committees activities. Student-Council wide activities can be found under 'General Operations. Please have a look around on Basecamp to know more about our current and past activities, if you like. You will be notified about new threads by email.

Please do not hesitate to contact us again for further queries and suggestions.

Thanks again for getting involved in ISCB SC organization.

Kind Regards,

SC Outreach & Volunteers Committee Facebook [hyperlink] | Twitter [hyperlink] | Community Board [hyperlink]

TODO

- add PDF document sent out to new volunteers