Contacting volunteers

Volunteer sign-up form URL: http://iscbsc.org/volunteer

Responses and contact information from potential volunteers end up here - Sheet A: https://docs.google.com/spreadsheets/d/1zeaasEbrH9kBXaASI5rJROkYViVJ88YauX-6HGhrdrM/edit

The following sheet contains contact information of volunteers that we have already reached out to - Sheet B: https://docs.google.com/spreadsheets/d/1a1iG6Fb7k7TGd4qAQEX4CjJn8degh4b4zoXScG-qmYc/edit#gid=0

Remember to CC volunteers@iscbsc.org when sending emails from the volunteers@iscbsc.org such that other committee members know what’s going on.

Contacting new volunteers

After contacting potential volunteers from Sheet A, cut and paste their contact information to Sheet B. Remember to fill in the columns 'Contacted by', 'Contacted for', 'Contacted on', and 'Comments' column when moving contacts to Sheet B.

Draft email to contact new volunteers

Hi [Volunteer Name],

Thank you for expressing your interest in joining the Student Council. We are always in search for motivated volunteers.

Please find attached a PDF document which outlines information about our committees and their responsibilities, it will help you understand more about our work. Please read through it, and let us know which committee(s) you would like to join and why and we will put you in touch with the respective committee(s).

Please don't hesitate to contact us should you require any information. We look forward to hearing from you.

Kind Regards,

[Name]

SC Outreach & Volunteers Committee

Facebook | Twitter | Community Board

Join your local SC's Regional Student Group! www.rsg.iscbsc.org

Adding people to Basecamp

Only Basecamp admins can do this (usually all ET members and committee chairs).

• pick company (the Basecamp equivalent of user groups) to add the user to here: https://iscbsc.basecamphq.com/companies
• click on ‘Add a new person’ below the chosen company (ISCB Student Council unless the new Basecamp member is primarily an RSG member, than choose that RSG as company)
• remember to uncheck ‘Yes, automatically give this person access to all future projects’ when adding an new user to Basecamp.
• remember to give the newly added user access to the necessary projects after adding creating the account. New accounts do not have access to any project so this needs to be done for every user. By clicking ‘Edit’ below the user’s name on the user overview page (https://iscbsc.basecamphq.com/companies). Common project access given to new users: ‘General Operations’, ‘SC Social Media Shares’, the Committee the user would like to volunteer in.

Draft email to send to new Basecamp members

Hi [Volunteer Name],

Thank you for expressing your interest in joining the ISCB Student Council (SC).

We have sent you an invitation to join our Basecamp platform that we use for discussions and project management. Please follow the link in the invitation to pick a Basecamp username and password, the process takes a second and will allow you to become a part of the SC.

You have been added to the [Committee name] on our Basecamp profile, where you will find information about our current and past activities. Student-Council wide activities can be found under 'General Operations'. We encourage you to introduce yourself to members of your choice of committees. If you are interested in committee(s) other than the one(s) you are already interested in, please let us know. You will find more information about our committees on our website.

Please don't hesitate to contact us should you require any information. Thanks again for your willingness to get involved with the ISCB-SC!

Kind Regards,

[Name]

SC Outreach & Volunteers Committee

Facebook | Twitter | Community Board

Join your local SC's Regional Student Group! www.rsg.iscbsc.org

---

TODO

- add PDF document sent out to new volunteers