Symposium checklist

This page is designed to house a list of things needed that need completing before SCS. Most of the procedures are outlined elsewhere but a brief checklist is handy to make sure nothing is forgotten (e.g. gifts for keynote speakers). The person responsible for assigning each task is listed afterwards.

Gift for keynote speakers (SCS chair) Assign one or more people as point of contact for Keynote speakers Do poster numbers and bring stick to put them on the boards (day before) (SCS chair) Pointer and batteries (SCS chair) Make someone responsible to do the best awards templates and to be ready to print and frame during conference (SCS chair) Slides: opening, closing, and coffee breaks slides (SCS chair) Contact Steven to book room for SC leader meeting (SC chair) Do a timetable to assign people to the booth, always should be someone, if possible (SC chair) Do a timetable to assign responsible people for each event or preparation: Day before: check the room, posters, put numbers in poster, probably need stick and scissors. (SCS chair)

Same Day: some people outside room for registration: giving the t-shirts and any other welcome package if it exists (SCS chair) some one responsible of the speed dating (normally need a whistle or similar and clock to control the time and do the sound indicating change of partner) (SCS chair) opening by one chair (SCS chair) one person introducing students (SCS chair) one person introducing sponsors (SCS chair) closing by one chair (SCS chair) It would be good if some people from SC in the first row could ask questions in case there is no one. recollect the voting bullets (SCS chair)

Day of business talk: one person/s doing summary of the SC year (SC chair) one person/s summarising the symposium (SCS chair) one person/s giving naming and summerising the TF and showing the names (SC chair) one person/s giving the awards (SC chair) Day of the SC leader meeting: to discuss things to be improved, and next year's goals (SC chair) Day of the social event: one person/s in charge of the event. (SCS chair) BoD rep checlist: Invite BoD to coffee breaks for the symposium Goto BoD meetings Invite BoD to SCS social event

Sponsor checklist: Acknowledgement of sponsors on TF recipients' posters and presentations. (Finance Chair) Sponsor logos to be projected during coffee and lunch breaks during SCS. (Finance Chair) Sponsor logos and acknowledgement during awards ceremony. (Finance Chair)

SC booth checklist: Get business cards from Suzi/BJ. (SC chair) Flyers/brochures from BJ. (SC chair) Get banner from Suzi. (SC chair) Volunteers start up description sheet (Outreach chair) Job posting board - print out sign-up sheets (CC chair) Stationary (SC chair) Information about SC events during ISMB (Outreach chair) Print out booth schedule (have people manning booth at all times) (SC chair) Print out posters advertising SC events at ISMB to stick up at booth (Outreach chair)

Announcements checklist: Announcement to all members about SC events during and proceeding ISMB one day before symposium

SC Career session checklist: Book room and time with Steven (at least 2 months in advance) (CC Chair) Contact speakers (CC chair) Organise gifts for speakers (usually SCS shirts) (SCS chair) If a panel discussion, prepare slides and questions around topics to guide conversation (CC Chair)